2009 Sydney Abstracts

Abstracts

Abstract Submission has now closed.

DEADLINES

12th December 2008: Closing submission date for all submitters wishing to be considered for orals or plenary posters.
30th January 2009: Closing submission date for all submitters wishing to be considered for poster only submissions.

Abstracts for all Conference presentations will be published as the Proceedings of the Conference. The Program Committee will select some presentations for the oral program from the submitted abstracts and will notify those authors. Other submissions will be offered a poster presentation. The only means of submission is through the online process. By clicking on the link provided you will be taken to a web page where you can cut and paste your abstract in several simple steps. The benefits of this system are many but include:

i. Allowing you to preview your abstract and make modifications to your satisfaction.
ii. Ensuring you know your lodgement is completed as you will receive an immediate email confirmation
iii. Ensuring accurate indexing of all authors in the abstract book
iv. Ensuring consistent presentation of all abstracts in the proceedings (overarching formatting is imposed).

COMMITMENT

1. Submission of abstract constitutes a commitment by the author to present the abstract as accepted.
2. Expenses associated with the preparation, submission and presentation of an abstract are the responsibility of the presenting author(s).

GUIDELINES

1. Delegates may indicate their preference for Poster or Oral Presentation (but the final decision remains with the Program Committee)
2. Abstract text may be up to 300 words (includes tables, graphics not permitted).
3. Proprietary names of drugs are not allowed – generic names must be used.
4. All abstracts must be submitted in English and must be received by December 12th 2008 to be considered for oral presentation.
5. Abstracts submitted after December 12th 2008 but by January 30th 2009 may be presented as poster only and will not be eligible for CABS Travel Grants.
6. Abstract title should clearly define the content of the paper.
7. Standard abbreviations where appropriate must be used.
8. If there are multiple abstract submissions by the same authors, consistency in the authors’ names should be maintained.
9. Online submission is accessed through the meeting website.
10. Submissions by fax, email or courier are not acceptable.

CONFLICT IF INTEREST

1. Presenters must disclose possible conflicts both verbally and in writing by disclosing any relevant financial relationships by submitter/spouse/partner within the past 12 months.
2. For this purpose, "relevant financial relationships" are those from which submitter/spouse/partner have received or may receive financial benefit and which are related to content of presentation.
3. If you answered “yes,” to conflict of interest questions, following additional information requested:
      a. Name of Person with Financial Relationship:
      b. Name of Commercial Interest:
      c. Exact Nature of Financial Relationship (including time frame and product names, if relevant)
4. Conflict of Interest to be printed at the bottom of the abstract in the Supplement Book.

TRAVEL GRANTS and AWARDS

1. Travel Grants may be awarded to young academic investigators.
2. Applicants must satisfy a number of pre-conditions for grants and awards. These are detailed on a separate page of the web - refer to menu.
3. Confirmation of eligibility must be provided prior to awards being made.
4. Check the appropriate question during the abstract submission process to be considered. Applicants should also check the Awards pages in case additional information is to be supplied.
5. Abstracts are evaluated anonymously by the Program Committee and Awards will be based on scientific merit.
6. Award Winners are notified by the Program Committee.

BEFORE YOU START

Are you using one of the following browsers?
   INTERNET EXPLORER (ver 5.5 or newer)
   NETSCAPE (ver 7.4 or newer) or
   MOZILLA (ver 1.3 or newer)

If not the screen will tell you if it detects you are using the wrong software and you would be better to change to a computer with one of them installed.
Is your abstract text less than 300 words – it will not allow you to paste larger submissions. The word count does NOT include your title or authoring.
Have you got your abstract open and running on your own computer? – you need to be able to cut and paste it onto the web.
Have you got a table in your abstract? If you have, it may copy and paste straight into the submission (especially if using Microsoft products). This is likely if you have used the Times New Roman font and it is not physically large (try and keep it less than 12 cm wide on an A4 sheet).

THE PROCESS

Firstly you will need to complete your personal details. Importantly on the first page you must let us know if you are not the actual person who will be going to the meeting to present the work. If this is the case, you need to know the presenting person's email address.
There is a preliminary page of questions, this is where you are asked about your presentation preference, the category your work falls into, and so on.

When You Have Finished Your Submission

As long as you haven't incorrectly filled your own email address, you will receive an immediate confirmation which includes a .pdf copy of your submission for your records.
YES - you can make changes after you have submitted and before it has been reviewed. Your confirmation email will have instructions on how to go back and edit your work or make small changes. This will remain open and possible until the program committee allocates your work to the program.
Acceptance Notification
Notification of programming decisions for orals will come from the secretariat early in the new year (second week of January 2009). Poster only submissions will be confirmed int he first week of February. The notification will include specific presentation instructions but in the interim, those preparing posters should note the maximum size allowed is 100cm wide by 120cm deep. Velcro will be available to fix the poster to the boards. Computer data projection is the preferred presentation method for orals.

PUBLISHING

1. Abstracts will be published online.
2. Abstracts are published exactly as submitted